Yakima County Human Resources

  • 115-111 Office Specialist-District Court

    Working Title
    Office Specialist- In Court Clerk
    Location
    US-WA-Yakima
    Type
    Regular Full Time Budgeted
    Department
    District Court
    Hours/Week
    40
    Required Testing/Exercises
    Keyboarding test (40 wpm)
    Union
    AFSCME Local 87
    Open Date
    7/12/2018
    Close Date
    7/26/2018
    Compensation
    $2,902 per month
  • Overview

    The in-court clerk for Yakima County District Court is an integral part of the daily operation of the court. They are responsible for ensuring that cases (criminal and civil) are calendared correctly, records of the proceedings are created and maintained appropriately and that each court session is recorded and the events are documented accurately. The in-court clerk functions in an extremely fast paced environment and is required to perform many functions at the same time with a high degree of precision and accuracy (i.e. monitor the FTR recording, complete paperwork, answer questions from the Judge, attorney’s or defendant, enter information into DISCIS, etc.).

    Responsibilities

     

    Prepares files for a variety of court dockets, which includes reviewing the case file and identifying any documents that may need to be prepared in advance. Once in court, the clerk must timely complete docket entries updating the case events in DISCIS which requires entering accurate information in multiple screens under extreme time constraints. Additionally, the clerk must ensure that the court proceedings are being recorded correctly via the FTR system and that the audio log is being prepared for each case. Based on the decisions that are made in court, the clerk must be in a position to accurately prepare the necessary paperwork and update information in DISCIS quickly. The clerk must also be able to respond to any inquiry or request the Judge may have of him/her during the court proceedings while at the same time managing the regular activity of the court proceedings. Communicates information and transmits court paperwork to other county, local and state agencies. Records daily case setting statistics for scheduling purposes. Monitors courtroom events to identify potential security risks or special need situations. Runs reports to track court ordered conditions for offenders not placed on probation. Identifies cases where offender did not comply and schedules them for a court hearing for judicial review. Reviews court calendars daily to ensure adequate clerk coverage and makes any necessary adjustments. Monitors the number of cases set for court, docketing and calendaring FTC petitions from Probation Services as well as scheduling other cases for court.

     

    Responsible for regular weekly communication with the jury coordinator, attorneys and Judges regarding the status of jury trials set. Manages the jury panel which involves generating a jury schedule the day prior to court to ensure that jurors are ordered to report for trial. Follows up on jury requests. Depending on the outcome of the motions being heard that morning contacts jury office to ensure panel is prepared. Once a jury is selected, ensures that the jury panel is situated appropriately in the jury room, restricting access to the jurors, addressing needs of the jurors etc. Indexes & secures trial exhibits (for both jury and bench trials), maintains chain of custody and disposes of evidence in accordance with the applicable policies and procedures.

     

    Creates accounts receivable & time payment arrangement records; monitors & disburses bail/bonds; monitors bench warrant & “Failure to Appear” status in order to maintain accurate Dept. of Licensing records.

     

    Other duties as required.

    Qualifications

    Requires: 

    High School Diploma/G.E.D and three (3) years of specialized or technical training beyond high school.  Experience working with legal database programs such as DISCIS and use of electronic recording equipment (JAVS).

     

    Requires successful completion of a keyboarding (typing speed accuracy test) with a minimum of 40 net w.p.m. at the time of application.

     

    Employment offers are contingent upon successful completion of a background investigation.

     

    This is an AFSCME Local 87 Bargaining Unit position. As a condition of employment you are required to become a member of the Unit or pay representation fees per the negotiated contract.  

     

    Working Conditions:  Duties are performed in an office and/or court setting and may involve exposure to potentially violent or hostile individuals; confidentiality is a requirement.  Security issues, handling of exhibits, domestic violence issues, and jury integrity are daily events.

     

    Knowledge of:

    The legal system, in particular the role and function of Courts of Limited Jurisdiction  

    Legal terminology and court rules

    Computers and word processing software

    Grammar, spelling and punctuation

    File maintenance techniques

    Customer service techniques

    Office practices and procedures

    Data processing systems and methods for input

     

    Skills and abilities in:

    Multi-tasking in a high pressured environment

    Able to perform tasks with great accuracy and high attention to detail

    Organization, prioritization and time management

    Communication of complex and/or sensitive information

    Establishing effective working relationships with co-workers, other agencies and the general public

    Working effectively with constant interruptions

    Communicating and expressing ideas effectively, orally and in writing

    Ability to maintain composure during stressful situations

     

     

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