The in-court clerk for Yakima County District Court is an integral part of the daily operation of the court. They are responsible for ensuring that cases (criminal and civil) are calendared correctly, records of the proceedings are created and maintained appropriately and that each court session is recorded and the events are documented accurately. The in-court clerk functions in an extremely fast paced environment and is required to perform many functions at the same time with a high degree of precision and accuracy (i.e. monitor the FTR recording, complete paperwork, answer questions from the Judge, attorney’s or defendant, enter information into DISCIS, etc.).
Prepares files for a variety of court dockets, which includes reviewing the case file and identifying any documents that may need to be prepared in advance. Once in court, the clerk must timely complete docket entries updating the case events in DISCIS which requires entering accurate information in multiple screens under extreme time constraints. Additionally, the clerk must ensure that the court proceedings are being recorded correctly via the FTR system and that the audio log is being prepared for each case. Based on the decisions that are made in court, the clerk must be in a position to accurately prepare the necessary paperwork and update information in DISCIS quickly. The clerk must also be able to respond to any inquiry or request the Judge may have of him/her during the court proceedings while at the same time managing the regular activity of the court proceedings. Communicates information and transmits court paperwork to other county, local and state agencies. Records daily case setting statistics for scheduling purposes. Monitors courtroom events to identify potential security risks or special need situations. Runs reports to track court ordered conditions for offenders not placed on probation. Identifies cases where offender did not comply and schedules them for a court hearing for judicial review. Reviews court calendars daily to ensure adequate clerk coverage and makes any necessary adjustments. Monitors the number of cases set for court, docketing and calendaring FTC petitions from Probation Services as well as scheduling other cases for court.
Responsible for regular weekly communication with the jury coordinator, attorneys and Judges regarding the status of jury trials set. Manages the jury panel which involves generating a jury schedule the day prior to court to ensure that jurors are ordered to report for trial. Follows up on jury requests. Depending on the outcome of the motions being heard that morning contacts jury office to ensure panel is prepared. Once a jury is selected, ensures that the jury panel is situated appropriately in the jury room, restricting access to the jurors, addressing needs of the jurors etc. Indexes & secures trial exhibits (for both jury and bench trials), maintains chain of custody and disposes of evidence in accordance with the applicable policies and procedures.
Creates accounts receivable & time payment arrangement records; monitors & disburses bail/bonds; monitors bench warrant & “Failure to Appear” status in order to maintain accurate Dept. of Licensing records.
Other duties as required.
High School Diploma/G.E.D and three (3) years of specialized or technical training beyond high school. Experience working with legal database programs such as DISCIS and use of electronic recording equipment (JAVS).
Requires successful completion of a keyboarding (typing speed accuracy test) with a minimum of 40 net w.p.m. at the time of application.
Employment offers are contingent upon successful completion of a background investigation.
This is an AFSCME Local 87 Bargaining Unit position. As a condition of employment you are required to become a member of the Unit or pay representation fees per the negotiated contract.
Working Conditions: Duties are performed in an office and/or court setting and may involve exposure to potentially violent or hostile individuals; confidentiality is a requirement. Security issues, handling of exhibits, domestic violence issues, and jury integrity are daily events.
The legal system, in particular the role and function of Courts of Limited Jurisdiction
Legal terminology and court rules
Computers and word processing software
Grammar, spelling and punctuation
File maintenance techniques
Customer service techniques
Office practices and procedures
Data processing systems and methods for input
Skills and abilities in:
Multi-tasking in a high pressured environment
Able to perform tasks with great accuracy and high attention to detail
Organization, prioritization and time management
Communication of complex and/or sensitive information
Establishing effective working relationships with co-workers, other agencies and the general public
Working effectively with constant interruptions
Communicating and expressing ideas effectively, orally and in writing
Ability to maintain composure during stressful situations