Yakima County Human Resources

  • 220-101 Office Coordinator / Sheriff's Office

    Working Title
    Office Coordinator - LEAD Task Force
    Location
    US-WA-Sunnyside
    Type
    Regular Part Time Budgeted
    FLSA Status
    Non-Exempt
    Department
    Sheriff's Office
    Hours/Week
    32
    Required Testing/Exercises
    Microsoft Word/WindowsTyping 40 WPM
    Union
    Teamsters-YSO Clerical
    Open Date
    7/12/2018
    Close Date
    7/26/2018
    Compensation
    $18.19 per hour
  • Overview

     

     

    The Yakima County Civil Service Commission is now accepting applications to form a register of eligible candidates for the position of a Part Time (32 hours per week)  Administrative Assistant to the Commander of the LEAD Task Force with Yakima County Sheriff's Office.  This position is responsible for providing clerical support to supervisor and detective staff through case management to meet court standards and stringent state and federal statistical grant reporting requirements.

     

    This position requires a Windows and Word exercise plus  Keyboarding with a minimum of 40 wpm to to be taken in Yakima County Human Resources, 128 N 2nd Street, Room B-27.  This must be completed by 3:30pm on the closing date.

     

     

     

     

    How to Apply for this position:

    #1 Complete the on-line application at:  http://www.yakimacounty.us

    #2 Mail the required documentation. See checklist below.

    If you do not want to mail the required documentation, you may stop by our office and submit the documentation.  Applications will not be reviewed without ALL required documentation.

    #3 complete the Windows, Word and Keyboarding exercise prior to the closing date.

     

    CHECKLIST

    Required - Must be submitted to Yakima County Human Resources, 128 N 2nd Street, Room B-27, Yakima, WA 98901 PRIOR to the closing date to be eligible:

     

     

    Proof of Citizenship                                                                                                         

    Copy of Birth Certificate,  Lawful Permanent

    Resident Card, Naturalization papers, etc.

     

    Proof of a High School education                                                                                  

    Copy of H.S./GED, or college degree/transcripts

     

    Responsibilities

    Collects and chronologically collates criminal case documents in preparation for submission to prosecutor’s office. Performs criminal history checks (III) in support of case building through use of Spillman, SCOMIS/JIS. Responsible for processing DOL/DAPS checks on suspects and provides a point of contact between detectives and prosecutor to ensure effective communication and deadlines are adhered to. Creates and maintains hard copy files. Compiles statistical data based on above case files and reports to Dept. of Commerce, Northwest HIDTA and WSP to meet grant funding criteria, state and federal reporting requirements. Acts as agency’s super user for database IBR reporting requirements.

     

    Oversees LEAD Task Force asset seizure and forfeiture process. Prepares notices of seizure and intended forfeiture and ensures timely handling of documents. Coordinates and attends seizure hearings and provides feedback to Executive Board. Creates and maintains database to track assets, coordinates seizure hearings adhering to statutory guidelines, generates and distributes all court paperwork related to process and maintains in-house files on the same. Fields public/suspect calls and inquiries to ensure transparency in proceedings and guarantee timely execution of civil process. Prepares abatement notices and ensures their proper service. Coordinates with property and evidence custodian to safeguard property and return or transport seized/ forfeited items. Works closely with financial institutions and lien holders to ensure return of goods. Ensures timely submission of reporting/remittance requirements to state and federal agencies.

     

    Performs office tasks related to daily function of task force office. Answering phones, using fax, recording data and creating files on computer, Acts as notary for task force and signer on agency’s bank account for the purpose of converting monies to be deposited in the seizure account. Generates memos for the same? (Are these standardized/ required legal memos? Runs daily errands to include going to post office and paying bills with local vendors. Orders supplies for both office and staff. Authorizes payment of bills and designates funding sources. Establishes and maintains accounts with local vendors with use of county procurement card and assumes responsibility for reporting and accounting for expenditures. Arranges required training for task force staff and ensures accommodation for out of county training. Maintains files for correspondence, vehicles, tip lines and financial documents. Acts as public disclosure officer for task force, responsible for dissemination and redactions of sensitive documents. Maintains upkeep and confidentiality of case and informant files.

     

    Other Duties as assigned.

    Qualifications

    Education and Experience: High School Diploma or General Equivalency Diploma (GED) and three years of general office or clerical experience of which one year is working in a law enforcement office setting or; equivalent combination of education and experience to provide the knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

     

    Preferred:  Proficiency with personal computer and software packages such as Microsoft Word, Outlook and Excel as well as knowledge of law enforcement databases.

     

     

    Special Qualifications: Provide evidence of U.S. citizenship (e.g. birth certificate); provide evidence of high school diploma or GED certificate; be at least 18 years of age; be determined suitable for the position based on the results of a background investigation, polygraph examination, and psychological examination prior to being hired. Applications will be evaluated on the basis of past experience and training.  Ability to obtain Washington State Notary designation.

     

    This is a Yakima County Teamster Contract Bargaining Unit position. As a condition of employment you are required to become a member of the Unit or pay representation fees per the negotiated contract. This is a Civil Service position; Civil Service Rules and Regulations apply.

     

     

     

    Equipment Used:  Computer, calculator, printer, copier, fax telephone, scanning and imaging equipment.

     

    Working Conditions:  Ability to multi task, Exposure to weather, Confidentiality, Extreme temperatures, Bending, Carrying, Handling, Ability to work under pressure, Ability to articulate and communicate information in conversations, lifting, crouching, Moving/mechanical parts, pathogen exposure, pulling, kneeling, ability to follow written instruction, pushing, ability to follow verbal instruction, work in locked down facilities, standing, sitting, talking, hearing, maybe exposed to hostile/angry individuals; work outside of standard business hours and locations.  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

     

     

    Knowledge: 

    Customer service techniques and team building concepts.

    Ability to apply contract management principles and practices.

    Ability to analyze legal documents.

    Office practices and procedures including file management.

    Research, analysis, investigation and evaluation methods and techniques.

    Rules of grammar, spelling and punctuation used in professional correspondence and reports.

    Personal computer and software programs.

    Time Management principles.

     

     

     

    Skills (and abilities): Upon entry what specific skills/abilities would an individual need to assume the duties of this position Examples: skill in operation of machinery or equipment; skill in writing; skill in making group presentations

    Working as a team member.

    Coordinating work activities and multi-tasking.

    Paying attention to detail and accuracy.

    Preparing complex documents and reports and maintaining files.

    Applying rules of grammar, spelling and punctuation.

    Using office equipment such as phone, copier, calculator, fax machine and scanner.

    Using a personal computer, software applications and specialized law enforcement software programs.

    Applying organizational and time management principles.

    Developing and meeting scheduled commitments per statutory requirements and office policies.

    Analyzing legal documents to assure compliance with statutory requirements.

    Researching and analyzing financial data and formulation of sound conclusions.

    Presenting professional results and recommendations as required by management.

    Working with the public in a meeting setting.

    Establishing and maintaining effective interpersonal relationships with County and other

    officials, at all organizational levels and with the public.

    Communication, both oral and written, sufficient to exchange or convey information and to give or                      

    receive work direction.

     

     

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