There is one opening with the Yakima County Office of Emergency Management. The position is responsible for providing financial administration and clerical support for Emergency Management.
This recruitment may be used to fill other Financial Specialist openings within 90 days of the closing date of this recruitment.
Perform the payroll reporting function for Emergency Management. Retrieving and reviewing of timesheets for accurate time coding, entering payroll data into FMS (Financial Management System). Obtains appropriate clarification / signatures to process and approve payroll.
Perform data entry in county system to create warrants to pay Emergency Management Vendors. Obtains and verifies vendor IRS documentation for enrollment as a vendor, reviews invoicing and contract for scope of services to validate payment, processes payments per County Auditor guidelines.
Provides customer service as required for county Emergency Management activities. Answers the Emergency Management Office main telephone line and greets visitors; answers questions and forwards the call onto other staff members for additional information if needed.
Perform the financial accounting and review function for state and federal grants awarded to Emergency Management. Researches and retrieves data and back up documentation needed to develop, format and submit required reports. Creates invoices for funding / grant distribution purposes.
Schedules, arranges room(s) and attend meetings as scribe. Takes minutes for the items discussed at the meetings and distributes to attendees.
Other duties as assigned including attending educational conferences and training which may require operation of passenger vehicle to attend.
Equipment Used: Computer and related software applications including but not limited to financial management software, Microsoft Office (WORD, ACCESS, EXCEL, Outlook), printer, telephone, copy machine, fax machine, calculator, scanner, passenger vehicle.
Working Conditions: Environmental Demands: travel, multiple work locations; Work may be performed after hours/weekends as scheduled. Physical Demands: handling, sitting, standing, fingering, hearing, talking, visual acuity. Intellectual Demands: Ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written and verbal instruction. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Education and Experience: High School Diploma / GED and 3 years of general accounting support or related experience including six months in area of specialty or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.
Microsoft / Accounting exercises may be required as part of the interviewing process.
Skills (and abilities):