Yakima County Human Resources

  • 612-02 Financial Specialist - Emergency Management

    Working Title
    Financial Specialist
    Location
    US-WA-Yakima
    Type
    Regular Full Time Budgeted
    FLSA Status
    Non-Exempt
    Department
    Emergency Management
    Hours/Week
    40
    Required Testing/Exercises
    Microsoft Office/Accounting exercises may be required as a part of the interview process.
    Union
    Non-Bargaining
    Open Date
    6/29/2018
    Close Date
    7/16/2018
    Compensation
    $2,902 per month
  • Overview

    There is one opening with the Yakima County Office of Emergency Management.  The position is responsible for providing financial administration and clerical support for Emergency Management.

    This recruitment may be used to fill other Financial Specialist openings within 90 days of the closing date of this recruitment.

    Responsibilities

    Essential Duties:

    Perform the payroll reporting function for Emergency Management. Retrieving and reviewing of timesheets for accurate time coding, entering payroll data into FMS (Financial Management System). Obtains appropriate clarification / signatures to process and approve payroll.  

     

    Perform data entry in county system to create warrants to pay Emergency Management Vendors. Obtains and verifies vendor IRS documentation for enrollment as a vendor, reviews invoicing and contract for scope of services to validate payment, processes payments per County Auditor guidelines.

     

    Provides customer service as required for county Emergency Management activities. Answers the Emergency Management Office main telephone line and greets visitors; answers questions and forwards the call onto other staff members for additional information if needed.  

     

    Perform the financial accounting and review function for state and federal grants awarded to Emergency Management. Researches and retrieves data and back up documentation needed to develop, format and submit required reports. Creates invoices for funding / grant distribution purposes.

     

    Schedules, arranges room(s) and attend meetings as scribe. Takes minutes for the items discussed at the meetings and distributes to attendees.

     

    Other duties as assigned including attending educational conferences and training which may require operation of passenger vehicle to attend.  

     

     

    Equipment Used: Computer and related software applications including but not limited to financial management software, Microsoft Office (WORD, ACCESS, EXCEL, Outlook), printer, telephone, copy machine, fax machine, calculator, scanner, passenger vehicle.

     

     

    Working Conditions: Environmental Demands: travel, multiple work locations; Work may be performed after hours/weekends as scheduled. Physical Demands: handling, sitting, standing, fingering, hearing, talking, visual acuity. Intellectual Demands: Ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written and verbal instruction. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

     

    Qualifications

    Education and Experience: High School Diploma / GED and 3 years of general accounting support or related experience including six months in area of specialty or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

     

    Required:

    • Valid Washington State Driver’s License at time of appointment; proof of insurance if requested.
    • Applicants selected for final interviews are required to successfully complete a financial background investigation and general employment verification.

    Microsoft / Accounting exercises may be required as part of the interviewing process.

     

    Preferred:

    • Proficiency with Word, Access, Excel
    • Accounting experience performing accounts payable/ receivable
    • AA or 2 year certification in related field may substitute for two years of the required experience

     

    Knowledge:

    • Basic accounting theories and practices including
    • Basic mathematics;
    • Basic payroll procedures
    • General knowledge of financial specialty assignment area;
    • Office practices and procedures
    • Phone etiquette
    • Methods of computer data entry and computerized recordkeeping;
    • Grammar, spelling and punctuation;
    • File maintenance techniques;
    • Customer service techniques;

     

    Skills (and abilities):

    • Reviewing and verifying accounting information
    • Attention to detail and accuracy
    • Preparing and processing documents related to assignment area function
    • Performing a variety of calculations for payroll, taxes and invoices
    • Using office equipment such as phones, copies, calculators scanner and fax machines
    • Using a personal computer and related software applications;
    • Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public
    • Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction.

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