Yakima County Human Resources

  • 450-43 Court Administrator - Superior Court

    Working Title
    Court Administrator
    Location
    US-WA-Yakima
    Type
    Regular Full Time Budgeted
    FLSA Status
    Exempt
    Department
    Superior Court
    Hours/Week
    40
    Required Testing/Exercises
    Yes, there will be a written exercise for candidates selected for interview.
    Union
    Non-Bargaining
    Open Date
    4/2/2018
    Close Date
    5/3/2018
    Compensation
    $93,806 annually (Specific Offer DOQ)
  • Overview

    The Court Administrator will direct, manage and coordinate the administration of court operations, programs and services including personnel management, fiscal management, grant management, information technology, communications, facilities, capital projects, human resources concerns, public information and data dissemination. The position is responsible for  representing and speaking for presiding judges regarding employee union and contract negotiations, state, county and local meetings, committees, media events, and legislative issues.

     

    This recruitment may be used to fill future openings which may occur within 90 days of the posted closing date.

    Responsibilities

    Serves as advisor to court managers and supervisors regarding complex personnel and/or budgetary issues; the Court Administrator will ensure Supreme Court General Rule 29 is adhered to by all court departments; chairs and/or participates on committees with law & justice organizations and other state, county or community agencies.

     

    The Administrator exercises supervisory and coordinative control over court managers as it relates to fiscal management, personnel management and delivery of services through programming.

     

    Directs and manages the preparation and administration of the Courts' budgets, representing the Courts in all budgetary matters with the Board of County Commissioners; identifies and forecasts the Courts' short and long range needs; determines necessary resources such as staffing, space, technology and equipment; represents the Courts in major negotiations related to establishment of physical facilities for the Courts and provision of services; has sole discretion to determine what programs will be funded or cut based on funding allocations and has full authority to move funds from one court budget to another based on priorities of the Courts.

     

    Directs the recruitment, selection, hiring, supervision and termination, either directly or through delegation to subordinate managers and supervisors, for all non-judicial court employees; ensures effective human resource policies, procedures, laws and regulations are followed in recruitment, hiring, training, motivating, supervising and discipline of employees; monitors supervision techniques of subordinate managers and supervisors to ensure appropriate training, motivation, recognition and/or disciplinary action is delivered; represents the Court in Union negotiations for working conditions ensuring that General Court Rule 29 is upheld.

     

    Researches, develops, implements and monitors organizational programs, policies, procedures and goals for the Courts; reviews, monitors and analyzes legislation, court rules and judicial priorities and directs analytical studies and makes recommendations as appropriate with regard to administration of case flow management, calendaring, court programs such as Pretrial Services, MH Diversion programs, Juvenile Therapeutic Court programs, Electronic Home Monitoring, Detention Programming, Community Accountability Boards, Truancy Boards, Dependency Court and CASA Programs, Family Court, Drug Court, DUI Court, Pretrial Services, Arbitration, Domestic Violence programs, paperless imaging systems, judicial retreats, Trial Court Coordination Projects, video conferencing, FTR Projects, etc.

     

    Researches, coordinates, develops, implements and monitors numerous state and federal grants and state and local service contracts; oversees management of grants and contracts for requirement compliance; analyzes project outcomes and makes recommendations as appropriate for continued grant or contract involvement.

     

    Promotes Court objectives and mission by representing the Courts at various meetings; participates in state and local committee workgroups such as Association of Washington Superior Court Administrators, Washington State Juvenile Court Administrators Association, Administrative Office of Courts JIS Committees, Law & Justice Committee, various local BAR committees and the Yakima County Court Management Team; manages the resolution of caseload and system problems; oversees the coordination of daily activities of judges, scheduling of personnel and court calendars, and other professional service activities as required; troubleshoots and/or investigates service user complaints and makes appropriate recommendations for alternative solutions.

    Qualifications

    Education and Experience: Bachelor’s Degree in Business Management, Legal Administration, Public and Government Sector Accounting, Human Resources or closely related field and six (6) years of management or administrative experience including a minimum of three (3) years of court or law and justice related experience or the equivalent education and experience to perform the essential duties of the job.

     

    A master’s degree in a related field, Institute for Court Management Fellowship, or other relevant court management education may be substituted for one-year of court management experience.

     

    Required:

    • Valid Driver’s license
    • Successful completion of a comprehensive background check and general employment verification(s)
    • Computer experience and proficiency with Word and Excel

     

    Preferred: Juris Doctorate and 5 years of court experience; 1 year of supervisory experience

    National Court Manager Certification

     

    Knowledge:

    • Supervisory theories, practices & principles;
    • Public sector accounting & budget theories & principles;
    • Terminology, laws, rules & regulations governing courts and probation;
    • Project management, organizational management, practices & principles;
    • Supervisory principles and related laws and regulations;
    • Communication, training and coaching techniques; and
    • Customer service techniques;
    • Knowledge and understanding of human resource rules and regulations.

     

    Skills:

    • Ability to make independent decisions based on research and analysis of situation;
    • Understanding of and ability to interpret accounting and budget spreadsheets;
    • Indepth research and analytical capabilities;
    • Ability to forecast and project budgets and programming needs;
    • Ability to negotiate and manage contracts;
    • Ability to listen effectively and communicate goals, objectives and vision of superiors to others.
    • Ability to identify needs, develop short and long-range plans and to evaluate the results.
    • Ability to use computers, related software applications & basic office equipment;
    • Ability to determine priorities & make critical decisions;
    • Ability to supervise, coach, motivate, monitor and evaluate staff;
    • Capable of drafting, writing, applying & implementing court policies & procedures;
    • Ability to solve problems or resolve conflicts through communication, mediation, and role modeling;
    • Ability to provide technical expertise in area of responsibility;
    • Capable of establishing and maintaining effective interpersonal relations with elected officials, department heads, and other law and justice agencies, city, county, and state resources;
    • Demonstrate effective oral and written communication skills to include public speaking.

     

    Equipment Used: Computer, fax, scanner, copier, calculator, multi-line phone, multi-media equipment, microfiche, other basic office equipment; passenger vehicle.

     

    Working Conditions: Environmental Demands: travel, multiple work locales, work in locked down facilities; may be required to work outside of normal business hours. Physical Demands: bending, handling, reaching, sitting, standing, walking, fingering, hearing, talking and visual acuity. Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written and verbal instruction. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

     

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