There is one opening with Yakima County Public Services, ER&R division. This position is responsible for establishing and maintaining vendor contacts, and providing contract administration and inventory management services for Public Services Equipment Rental and Revolving Division. This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position.
Compiles and synthesizes data from work performed and purchases conducted for Yakima County’s Vehicle Fleet. Ensures accurate input into Fleet Management and Accounting software; Analyzes data to ensure accurate empirical and graphical reports. Uses information to develop, design, administer and evaluate parts, service, and labor costs to assist in developing operational processes; while establishing service goals. Recommends maintenance improvements and assists Lead Technicians and mechanics with data for improved efficiency.
Assists the Equipment Rental and Revolving Manager in administering Yakima County’s Vehicle maintenance management program. Maintains up to date vehicle job logs, including mileage, repair, and up fitting. Verifies components charged against assets and updates the job to provide accurate, job costing analysis. Monitors Warranty tracking and invoice reconciliation. Creates cash vouchers for interdepartmental usage of ER&R assets. Prepares, negotiates and monitors contracts.
Under the direction of the Equipment Rental and Revolving Fund Manager. Provides training and technical assistance for fleet & safety programs; Monitors and aids in the operation of Yakima County’s Fleet share program.
Reviews the work of Equipment Rental and Revolving Fund employees to ensure that timecards and data are accurate. Reviews job detail and mechanics notes and matches with work orders. Oversees the Inventory Specialist for fuel transactions and inventory review. Works with Inventory Specialist and Mechanics to ensure accurate delivery of parts for vehicle repair and maintenance . Works with Equipment Rental and Revolving Fund Manager, Inventory Specialist, vendors and internal customers to set lead time for parts and incorporates just-in time parts delivery to reduce shop overhead and rates.
Manages County Asset disposal process by coordinating with Financial Services and the Equipment Rental & Revolving Manager; for vehicle asset disposal, writing descriptions, photographing equipment, and posting it with either on-line auction or local auctioneer.
Performs the duties of the Inventory Specialist as needed. Other duties as required.
Education and Experience: Bachelor's degree in Business Administration, Engineering, mechanics or diesel engine repair and 3 years of responsible experience in vehicle, inventory, and fuel management or the equivalent combination of education and experience which provides the knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.
WA State Driver’s license; proof of insurance if requested.
Successful completion of a financial and general employment verification background investigation.
WA State Certified Underground Storage Tank A, B, C Training & Certification within 6 months of appointment.
Preferred: Knowledge of Yakima County’s financial software-Yakima County’s Fleet software, Yakima County’s Fueling software, Precise GPS, Experience in maintaining databases and creating custom queries and reports; mechanic experience or knowledge of parts and repair of automotive and heavy equipment. Work experience managing fuel or parts inventory; contracting experience.
Note: This is a Yakima County Independent Local No. 1 Bargaining Unit position. As a condition of employment you are required to become a member of the Unit or pay representation fees per the negotiated contract.
Equipment Used: Computer, cell phone, copier, calculator, passenger vehicle, camera, small hand tools, other standard office equipment.
Working Conditions: Environmental Demands: excessive noise, exposure to weather, moving/mechanical parts, pathogen exposure, travel, multiple work locations, field work. Physical Demands: bending, carrying, handling, lifting, pushing, reaching, sitting, standing, walking, fingering, balancing, climbing, crawling, crouching, kneeling, hearing, smelling, talking, visual acuity. Intellectual Demands: ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written and verbal instruction.
Asset Management principles;
Rules of grammar, spelling and punctuation used in professional report writing
Research analysis, investigation and evaluation methods and techniques;
Customer Service Techniques;
State and County purchasing and contracting requirements;
Contract management principles and techniques;
Knowledge of GAAP Principles
County asset disposal principles
Underground Storage Tank A, B, C Training & Certification
Skills (and abilities):
Using Computers and Software Applications (Microsoft Office and Database software, MPET, Cayenta, photo software and websites for posting photos);
Skill in operating photography equipment and taking photos.
Developing and implementing long and short range work plans;
Managing contracts for compliance with rules and regulations;
Coordinating unit work activities and handling multiple tasks;
Establishing and Maintaining Effective Interpersonal