Yakima County Human Resources

080-21 Program Specialist - Treasurer

Working Title
Program Specialist
US-WA-Yakima
Type
Regular Full Time Budgeted
FLSA Status
Non-Exempt
Department
Treasurer's Office
Hours/Week
37.5
Required Testing/Exercises
Microsoft Office/Accounting exercises may be required as a part of the interview process.
Union
AFSCME Local 87
Open Date
1/9/2018
Close Date
1/23/2018
Compensation
$2,898 per month

Overview

There is one opening with the Yakima County Treasurer's Office.  This position performs professional level accounting activities including all Outside Districts Daily Warrant Issue and Balancing, Accounts Receivable and Payable, and analytical research.  This recruitment may be used to fill vacancies which may occur within 90 days of the posted closing date.

Responsibilities

 

Essential Job Functions:

Audit, process and approve Warrant Issue   Registers for Yakima County Outside Districts, Yakima County Claims and Payroll and Yakima County School Districts. Maintain an accurate daily accounting of individual district funds in reference to Warrants Issue requests. Analyze and approve Cash availability for coverage of Warrant Issue for all Yakima County Departments and Outside Reporting Districts.   Verify, process and approve Void and Cancelled warrants. Create daily Warrant Issue, Void/Cancel and Outstanding reports. Verify Board Authorized signatures for Warrant issue and Investment requests. Balance monthly Warrant Issue, Warrant Redemption and Warrants Outstanding against the Yakima County Treasurer’s Ascend System to the Yakima County General Ledger.

 

Create and maintain Yakima County School District spreadsheets for audit and analyzing   daily and monthly account activity.   Record   and audit the Apportionment from the State,   District deposits, Payroll Direct Deposit, Warrant Issue for Accounts Payable and Payroll, Void and Cancelled Warrants, Investment Purchases and Withdrawals, any incoming Monies from local, State and Federal agencies, and prepare the journal entries for School Payroll. Compile reports and data to report Property Taxes and Investment Earnings to the Yakima County School Districts. Verify Principal and Interest payments for School Bond activity as reported by the Fiscal Agent. Prepare and submit State required Financial reports (OSPI F-197) for each School District.

 

Performs accounts payable activities. Verifies submitted invoices for accuracy and procedural compliance. Calculates payments and ensures correct account assignment. Reconcile monthly Bank Fee Analysis for the purpose of verifying appropriate bank fees to be paid by the Yakima County Treasurer.

 

Process “Tax Record Adjustments” to reallocate funds as is appropriately dictated by State Law(s). Reapply payments for Tax Record Adjustments and Property Tax payments. Verify that Statutory Interest has been properly calculated according to State Law(s). Prepare and print Treasurer’s refund checks for Treasurer’s signature. Ensure that payment of delinquent property taxes and/or accounts are paid as the customer requested or that they were paid in the best interest of the taxpayer. Prepare and monitor Unclaimed Property (Treasurer Checks) according to guidelines set by State Law(s).

 

Receives, audits and verifies property tax payments from the general public either in person or though the mail and processes payment through computerized cashiering system to provide printed receipt to customer.   Ascertains appropriate tender whether check, money order or cash; verifies certain currency to reduce loss by counterfeit. Calculates appropriate change. Responds to taxpayers questions and provides payment advice.   Maintains security at all times in the secured area for cashiering activities in the Treasurer’s Office to include the cash drawers, contents of Safe, and daily deposit(s) to the bank, and appropriate personal are present. Balances all cashiers’ daily deposits for the bank to the accounting system for verification and accuracy. Creates reports of all cashiers’ deposits, which is used for investment activity and balancing to bank records.

 

Audits, verifies and compiles monthly     collection reports for the Cities and State Treasurers by compiling financial data from various accounting systems. Tracks General Ledger city and state liability accounts to ensure accurate remittance to City and State Treasurers. Understand State guidelines to ensure property taxes are correctly reported. Prepares journal entries to disburse funds to be remitted to the cities and state. Must be completed by deadlines set by the State.

 

Process property tax payments thru a Payment Processing system which scans the payment stubs and checks. Audit and ensure the payment processing image of negotiable items meets Check 21 standards. Balance multiple parcel pays and edit payments thru the Acuracy system.

 

Performs other Accounting duties as required. Must be cross-trained in multiple positions based on internal controls.

Qualifications

Education and Experience: High School Diploma or GED plus three (3) years of financial training / experience in general accounting / banking services beyond High School, OR an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.  Related Associate Degree or 2 year technical certificate preferred over equivalency.

Preferred:

Experience with Microsoft Word and Excel/Spreadsheet computer programs

 

Required:

Successful completion of a criminal history background check.

 

Microsoft Office/Accounting exercises may be required as a part of the interviewing process.

 

This is a Yakima County Courthouse Master Contract Bargaining Unit position. As a condition of employment you are required to become a member of the Unit or pay representation fees per the negotiated contract.

 

Equipment Used: Computer and software (MS Office group, Ascend, Acuracy Check Scan, General Ledger - Cayenta), printer, telephone, calculator, photocopier, fax machine, Payment Processor. All duties require the use of some or all office equipment listed.

Working Conditions: Duties are performed primarily in an office setting. The position requires stooping, kneeling, crouching reaching, standing, mobility, fingering, grasping, talking, hearing, seeing and repetitive motions. Rated as sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Knowledge:

Practices and principles of project management;

Basic accounting theories and principals;

Laws and regulations governing financial activities of the Yakima County Treasurer’s Office;

Basic financial record keeping methods;

Basic mathematics;

Customer service techniques;

Office practices;

Phone etiquette;

Computerized cashiering experience,

General knowledge of property tax principals, and

Awareness of Internal Control issues, segregation of duties, and methods to safeguard public assets.

 

Skills:

Preparing and processing documents related to assignment area function;

Tracking cash issues;

Analyzing financial information and preparing sound financial recommendations;

Preparing complex financial reports and statements;

Reviewing and auditing of accounting information;

Paying attention to detail and accuracy in a multi-tasking environment;

Performing a variety of technical calculations for auditing and invoicing;

Using office equipment such as phones, copies, calculators and fax machines;

Using a personal computer and related software applications;

Establishing and maintaining effective interpersonal relationships with County and other officials, at all Organizational levels and with the public

Communication, both oral and written, sufficient to exchange or convey information and to give or receive work direction.

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