Yakima County Human Resources

410-98 Office Assistant - Limited Term - Attorney

Working Title
MDT Office Assistant - Limited Term
US-WA-Yakima
Type
Limited Term Full Time Budgeted
FLSA Status
Non-Exempt
Department
Prosecuting Attorney's Office
Hours/Week
37.5
Required Testing/Exercises
No
Union
AFSCME Local 87
Open Date
11/29/2017
Close Date
12/13/2017
Compensation
$2,084 per month

Overview

 

 

There is one limited term opening with the Yakima County Prosecuting Attorney's Office. This position will end on or before June 30, 2018. (Note: Funding may continue beyond this date and is dependent upon the Prosecutor's budget review at that time).  

This position provides routine clerical support activities for the Multi-Disciplinary Team (MDT) Coordinator and Senior Manager/Senior Investigator. The office assistant receives intakes, enters data into the case management software and assists with document preparation and mailings.

This recruitment may be used to fill job vacancies which may occur within 90 days of the closing date of this posting.

 

 

Responsibilities

 

 

 

Greets MDT members, victims/witnesses and their families, directs calls to appropriate parties, takes messages and provides routine information regarding program function.

 

Types and/or enters data into a computer for a variety of documents such as correspondence, agendas, schedules and forms.  Maintains case management database, generates and sends out follow up letters to victims and their families.

 

Maintains scheduling calendar for team meetings, child and family appointments and forensic interviews.

 

Opens, sorts, date stamps and distributes incoming mail and prepares outgoing mail.

 

Gathers, organizes, copies, binds, and prepares documents, files and informational packets.

 

Other duties as assigned.

 

 

 

Qualifications

 

 

 

Education and Experience: High School Diploma / GED and six months of general experience or training related to office support functions; or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the job.

 

Required:

Employment offers are contingent upon successful completion of a background investigation.

 

Preferred:

Proficiency with imaging systems

Proficiency with Microsoft Word, Outlook and Excel

 

Note: This is a Yakima County Courthouse Master Contract Bargaining Unit, Local 87 position. As a condition of employment you are required to become a member of the Unit or pay representation fees per the negotiated contract.

 

Equipment Used: Computer, cell phone, scanner, copier, fax machine, calculator and other standard office equipment.

 

Working Conditions: Physical demands include fingering, hearing and talking. Intellectual demands include: confidentiality, ability to follow written and verbal instruction. Rated as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

Knowledge: Upon entry what specific knowledge would an individual need to assume the duties of this position:

Grammar,spelling and punctuation;

Basic filing and file maintenance techniques

Customer service techniques

Phone etiquette;

Basic knowledge of modern office practices

 

Skills (and abilities): Upon entry what specific skills/abilities would an individual need to assume the duties of this position:

Applying customer service techniques;

Pulling and filing documents;

Performing basic mathematical calculations;

Computers and word processing and data processing system methods of input;

Office practices and procedures;

Learning new work processes;

Using office equipment such as phones, copiers, calculators and fax machines;

Establishing and maintaining effective interpersonal relationships at all organizational levels and with the public;

Communication, both oral and written, sufficient to exchange or convey information and to receive work direction

 

 

 

 

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