Yakima County Human Resources

640-41 Program Representative - Public Services-Planning

Working Title
Planning Technician
US-WA-Yakima
Type
Regular Full Time Budgeted
FLSA Status
Non-Exempt
Department
Public Services-Planning
Hours/Week
40
Required Testing/Exercises
Oral Interview
Union
CTP
Open Date
11/30/2017
Close Date
1/2/2018
Compensation
$19.23 per hour

Overview

There is one opening with Yakima County Public Services - Planning.  This position is responsible for ensuring timely review of development applications. Functions as primary public assistance and intake of applications; prepares notices of application, completeness, & public hearing; prepares Type 1 and 2 zoning decisions and short subdivision exemptions for approval by the Administrative Official; enters conditions for all project permits into Tidemark/ Accela, monitors conditions for deadlines and provides notices of expiration as per Title 16B; provides technical support to the Multi-Disciplinary Team process related to subdivision, zoning, long range and environmental projects/cases and Planning Division special projects as assigned.  This recruitment may be used to fill other Program Representative positions within 90 days of the closing of this recruitment.

 

 

Responsibilities

Development Project Review:

Interprets codes and makes preliminary determinations as to the type of zoning, subdivision, or environmental for project permit application review is required;

 

Informs customers, county staff, and other agencies of county requirements regarding project permits and notifies applicants of any outstanding fees;

Reviews and intakes applications, documents and site plans for completeness, accuracy and technical compliance with submittal criteria requirements and/or refers the compliance and technical review to appropriate Multi-Disciplinary Team (MDT) staff;

 

Prepares decisions for assigned Type 1 and 2 subdivision, zoning, or environmental project permit reviews;

 

Refers project permit issuance decisions or questions outside delegated responsibility to appropriate approving authority;

 

Provides legal assistance and issues research; prepares documents, resolutions based on that research and advises planning staff and management

 

Title 16B Project Permit Review and Coordination:

Ensures that all appropriate project conditions are entered into integrated permit management system (IPMS) after decision has been issued.

 

Receives conditions compliance materials from applicants; scans and routes to assigned staff.

 

Monitors conditions for technical compliance with requirements, deadlines and provides notices of pending and final project permit expiration.

 

Advises planners, management and customers of compliance issues and deadlines.

 

Determines that all identified project requirements have been addressed.

 

Tracks application and project permit timelines concerning permit expiration and assures project close-out activities are completed in a timely manner.

 

Project Permit Record, File and Data Management:

Compiles and scans written materials into the electronic project record;

 

Creates and organizes the physical files; generates maps and notices.

 

Ensures that active project files are appropriately maintained in the data base as the official record of issues, decisions, contacts, project assumptions, schedules, and fees over the life of the project.

 

Maintains planning history data base and assists or coordinates with GIS Department link with planning data base.

 

Develops and maintains Planning Division forms and web presence.

 

Prepares project permits, covenants and deeds as needed for recording; organizes project files at close out and provides to Records Management. Ensures that only original documents and records remain in the file at close-out.

 

Prepares periodic reports or statistical information as directed by Management.

 

External and Internal Customer Assistance:

Responds to requests for information.

 

Explains code applicability and informs the public of land use and property location requirements.

 

Refers policy decisions and/or official code interpretations to the Administrative Official or other appropriate decision making authority.

 

Provides support to Multi-Disciplinary Team process related to subdivision, zoning and environmental projects or cases and special projects as assigned.               

 

Other duties required.

Qualifications

Education and Experience:

 

Bachelor's degree in Planning, Legal Studies (Paralegal) or Building Technology or an Associate Degree and two years of experience, training and education related to planning, paralegal or legal assistance, code compliance, building, customer service in a governmental office or the equivalent combination of education and experience to perform the essential duties of the job.

 

Required: Valid WA State driver’s license and proof of insurance

 

Preferred: Bachelor’s Degree Planning

 

NOTE: This is a Yakima County Clerical, Technical and Professional Employees Group position. As a condition of employment you are required to become a member of the Group or pay representation fees per the negotiated contract.

 

Equipment Used: Telephone, computer, calculator, audiovisual equipment, copy machine, fax machine, typewriter, microfiche, shredder, motor vehicle.

 

Working Conditions: Exposure to weather, extreme temperatures, travel, field work. Physical demands of bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, fingering, balancing, climbing, crawling, crouching, kneeling, hearing, talking, visual acuity. Intellectual demands requiring ability to multitask, confidentiality, ability to work under pressure, ability to articulate and communicate information in conversations, ability to follow written instructions and ability to follow verbal instruction. May be exposed to irate customers. May require travel for data gathering, training, site inspection and analysis; and attendance at night meetings.

 

Knowledge: Fundamental concepts of land development regulations; Terminology used in processing development projects; Development review processes; Customer service techniques; Team building concepts; and Fundamental mathematics.

 

Skills and Abilities: Using a personal computer and related software applications, and operating basic office equipment;  Reading and interpreting construction drawings, site plans, maps, aerial photos, legal descriptions, and recorded documents; Understanding deadlines and balancing work priorities; Preparing legal and other staff reports, documents descriptions and decisions; Maintaining files and records;  Understanding, following, and applying  County and department policies and procedures; Solving problems, resolving conflict and building teams; Facilitating meetings; Researching legal issues, interpreting and applying laws, codes, ordinances, and regulations; Establishing and maintaining effective interpersonal relationships with County and other officials, at all organizational levels and with the public;  Ability to clearly speak, write and graphically illustrate in order to convey general and technical information; and Ability to give and receive direction; Researching permit records and verifying permit approvals for recording  documents; and Ability to make mathematical calculations to determine square footages and lot coverage.

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