Yakima County Human Resources

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440-35 Office Specialist - District Court

440-35 Office Specialist - District Court

Working Title 
Office Specialist - In-Court Clerk
Location 
US-WA-Yakima
Type 
Regular Full Time Budgeted
FLSA Status 
Non-Exempt
Department 
District Court
Hours/Week 
40
Required Testing/Exercises  
Typing Speed/Accuracy Test with a minimum score of 40 net wpm to be taken in Human Resources. Please see the job details for more information.
Union 
AFSCME Local 87
Open Date 
9/14/2017
Close Date 
9/28/2017
Compensation 
$2,845 per month

More information about this job

Overview

 

There is one opening with Yakima County District Court for the position of Office Specialist (In-Court Clerk).

 

This position is an integral part of the daily operation of the court. As an in-court clerk, this position is responsible for ensuring that cases (criminal and civil) are calendared correctly, records of the proceedings are created and maintained appropriately and that each court session is recorded and the events are documented accurately. The in-court clerk functions in an extremely fast-paced environment and is required to perform many functions at the same time with a high degree of precision and accuracy (i.e. monitor the FTR recording, complete paperwork, answer questions from the Judge, attorneys or defendant, enter information into DISCIS, etc.).

 

Typing Test Requirement:

This position requires the successful completion of a keyboarding (typing speed/accuracy test) with a minimum of 40 net wpm. The test is taken in the Yakima County Human Resources Department, located at 128 N. 2nd Street, Room B27. Testing is completed on a first-come, first-serve basis and must be completed by 3:30 pm on the closing date.

 

This recruitment may be used to fill future openings which may occur within 90 days of the closing date of this posting.

 

Responsibilities

Prepares files for a variety of court dockets, which includes reviewing the case file and identifying any documents that may need to be prepared in advance. Once in court, the clerk must timely complete docket entries updating the case events in DISCIS which requires entering accurate information in multiple screens under extreme time constraints. Additionally, the clerk must ensure that the court proceedings are being recorded correctly via the FTR system and that the audio log is being prepared for each case. Based on the decisions that are made in court, the clerk must be in a position to accurately prepare the necessary paperwork and update information in DISCIS quickly. The clerk must also be able to respond to any inquiry or request the Judge may have of him/her during the court proceedings while at the same time managing the regular activity of the court proceedings. Communicates information and transmits court paperwork to other county, local and state agencies. Records daily case setting statistics for scheduling purposes. Monitors courtroom events to identify potential security risks or special need situations. Runs reports to track court ordered conditions for offenders not placed on probation. Identifies cases where offender did not comply and schedules them for a court hearing for judicial review. Reviews court calendars daily to ensure adequate clerk coverage and makes any necessary adjustments. Monitors the number of cases set for court, docketing and calendaring FTC petitions from Probation Services as well as scheduling other cases for court.

 

Responsible for regular weekly communication with the jury coordinator, attorneys and Judges regarding the status of jury trials set. Manages the jury panel which involves generating a jury schedule the day prior to court to ensure that jurors are ordered to report for trial. Follows up on jury requests. Depending on the outcome of the motions being heard that morning contacts jury office to ensure panel is prepared. Once a jury is selected, ensures that the jury panel is situated appropriately in the jury room, restricting access to the jurors, addressing needs of the jurors etc. Indexes & secures trial exhibits (for both jury and bench trials), maintains chain of custody and disposes of evidence in accordance with the applicable policies and procedures.

 

Creates accounts receivable & time payment arrangement records; monitors & disburses bail/bonds; monitors bench warrant & “Failure to Appear” status in order to maintain accurate Dept. of Licensing records.

 

Performs other duties as assigned.

 

 

Qualifications

Education and Experience:

High School Diploma (or GED) and three (3) years of relevant experience or specialized training related to general office/clerical support functions or court clerk experience; OR

 

an equivalent combination of education and experience which provides knowledge, skills and abilities to successfully perform the essential duties of the job.

 

Preferred Qualifications:

  • Proficiency with legal database programs such as DISCIS
  • Proficiency with the use of electronic recording equipment (JAVS)

Required Typing Test Examination:

This position requires the successful completion of a keyboarding (typing speed/accuracy test) with a minimum of 40 net wpm. The test is taken in the Yakima County Human Resources Department, located at 128 N. 2nd Street, Room B27. Testing is completed on a first-come, first-serve basis and must be completed by 3:30 pm on the closing date.

 

Background Check:

This position has been designated by the department to require a background check. Employment offers are contingent upon successful completion of a background investigation.

 

Bargaining Unit:

This is a Yakima County Courthouse AFSCME 87 Master Contract Bargaining Unit position. As a condition of employment, you are required to become a member of the Unit or pay representation feeds per the negotiated contract. 

 

Working Conditions/Physical Requirements:

Duties are performed in an office and/or court setting and may involve exposure to potentially violent or hostile individuals; confidentiality is a requirement. Security issues, handling of exhibits, domestic violence issues and jury integrity are daily events. Ability to travel to and from multiple work locations may be required.

 

Positions in the class typically require: stooping, kneeling, crouching, reaching, mobility, fingering, grasping, talking, hearing, seeing and repetitive motions. Sedentary work: exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting, most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

Equipment Operated:

Computer, calculator, fax machine, copy machine, tape recording system, telephone and other common office equipment.

 

Knowledge (Upon Entry):

  • The legal system, in particular, the role and function of Courts of Limited Jurisdiction
  • Legal terminology and court rules
  • Computers and word processing software 
  • Grammar, spelling and punctuation
  • File maintenance techniques
  • Customer service techniques
  • Office practices and procedures
  • Data processing systems and methods for input

Skills & Abilities (Upon Entry):

 

  • Multi-tasking in a high-pressure environment
  • Able to perform tasks with great accuracy and high attention to detail
  • Organization, prioritization and time management
  • Communication of complex and/or sensitive information
  • Establishing effective working relationships with co-workers, other agencies and the general public
  • Working effectively with constant interruptions
  • Communicating and expressing ideas effectively, orally and in writing
  • Ability to maintain composure during stressful situations